Collaborating with family: who does what?
When creating a farewell presentation, you often want photos from multiple people: siblings, children, old friends. But how do you organize that without endless back-and-forth emailing?
The problem with email
The traditional approach — "just send your photos to me" — often leads to:
- Photos in different formats and qualities
- Files that are too large for email
- Duplicate photos that need to be removed manually
- Confusion about who sent what
The solution: one central place
With The Last Farewell, you create one project and invite family and friends to help. Here's how it works:
- You send an invitation link via WhatsApp, email, or SMS
- The recipient clicks the link and creates a free account
- After logging in, they can immediately upload photos
Because everyone creates their own account, all photos are safely secured. You can see exactly who uploaded what, and only invited people have access.
Who does what?
The project owner (you)
- Creates the project
- Invites family and friends
- Determines who can do what (see below)
- Exports the presentation
Two types of helpers
When inviting, you choose what permissions someone gets:
1. Add only (limited permissions)
- Can upload photos, videos and music
- Can view and delete their own uploads
- Cannot edit the presentation
Ideal for: family and friends who want to share photos but don't need to worry about the technical side.
2. Collaborate on presentation (full permissions)
- Can upload photos, videos and music
- Can adjust the order of photos
- Can choose the layout and theme
- Can select and time music
Ideal for: someone helping you put it together, like a sibling.
You can adjust a helper's permissions later. This way you always stay in control.
Practical tips
1. Be specific in your request
Don't just send the link, add a brief explanation:
"Hi, we're creating a photo presentation for [name]'s funeral. Do you have nice photos? You can upload them via this link: [link]. All formats work, including iPhone photos. Thanks in advance."
2. Give a deadline
People need a nudge. For example:
"It would be great if the photos are uploaded by tomorrow at 6 PM, so I have time to organize everything."
3. Ask for specific periods
You get better results if you indicate what you're looking for:
"We're especially looking for photos from his youth and from vacations. Do you have anything from that time?"
4. Name a backup person
If you're too busy yourself, ask someone else to help organize the photos:
"I'll share the login details with you so you can help with organizing. Is that okay?"
What if someone doesn't have a smartphone?
No problem. The link also works on a tablet or computer. Or ask someone else to scan and upload the photos.
How many people can collaborate?
By default, you can invite up to 5 helpers. For most families, this is more than enough. Need more helpers? Contact us — we're happy to help.
All photos end up in one overview. You can see who uploaded what and easily organize everything.
Frequently asked questions
Can others see my photos?
Yes, all invited helpers can see the uploaded photos. This is helpful so people don't upload the same photo. People without an invitation have no access — the photos are secured.
Can others adjust the order?
You decide. When inviting, you choose whether someone can only add content, or also collaborate on the presentation (order, layout, music).
Do iPhone photos work?
Yes. HEIC photos (the standard iPhone format) are automatically supported. No conversion needed.
What if too many photos are uploaded?
No problem. You choose which photos go into the final presentation. The rest is saved but not exported.
Can I change the link later?
The link stays the same, but you can set the link to stop working after a certain date — for example, after the funeral.
Create a presentation yourself?
Create a beautiful photo presentation together with family.
Start when you're ready